Privacy Policy
Last updated: May 14, 2025
1. Information We Collect
We collect information that you voluntarily provide, including:
- Check-in details: name, email, phone number, boat details, launch location, party size
- Newsletter subscriptions: email address
- Contact form submissions: name, email, message content
- Photo submissions: images, captions, and associated metadata
- Analytics data: usage patterns, form submission metrics, and site interaction statistics
2. Weather Data
Our weather alert system:
- Uses the OpenWeatherMap API to provide weather information
- May use generalized location data to provide relevant weather alerts
- Does not track or store your precise location unless specifically provided through the check-in form
- Processes weather conditions including wind speed, wave height, and precipitation to generate safety alerts
3. Email Communications
We use Resend as our email service provider to:
- Send newsletter communications to subscribers
- Deliver contact form confirmations and notifications
- Provide check-in confirmations and safety information
Email addresses are stored securely and are not shared with unauthorized third parties. All emails include an unsubscribe option.
4. How We Use Information
- To display check-in and gallery submissions for event coordination and safety
- To respond to inquiries submitted through the contact form
- To send newsletter updates and event information to subscribers
- To provide weather alerts and safety information
- To improve the website and event experience
- To analyze usage patterns and optimize website performance
5. Information Sharing
We do not sell or rent your personal information. Some information, such as check-in or gallery submissions, may be displayed publicly on the site. We may share information:
- With service providers that help us operate our website (e.g., Resend for email services)
- If required by law or to protect the safety of participants
- In aggregated, anonymized form for analytical purposes
6. Data Security & Rate Limiting
We take reasonable measures to protect your information, including:
- Implementing rate limiting (3 subscriptions per hour per IP for newsletter, 5 requests per hour per IP for contact form)
- Secure storage of personal information
- Regular security assessments
However, no method of transmission over the Internet is 100% secure. Please use discretion when submitting personal information.
7. Data Retention
We retain different types of data for specific periods:
- Newsletter subscriptions: Until you unsubscribe
- Check-in information: For the duration of the current year's event cycle, typically deleted 30 days after the event
- Contact form submissions: Retained for up to 1 year to address ongoing inquiries
- Analytics data: Retained in aggregate form for up to 2 years
8. Third-Party Services
This website uses third-party services including:
- OpenWeatherMap API for weather data
- Resend for email delivery
- Leaflet for map functionality
We are not responsible for the privacy practices of these external services. Please review their respective privacy policies.
9. Changes to This Policy
We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated effective date.
10. Contact
If you have any questions about this Privacy Policy, please contact us at privacy@pottahawkpissup.ca.